Office of the COE
The Office of the Controller of Examinations (CoE) carries the key responsibility of meticulously Planning, Organizing, and Conducting the Continuous Internal Assessments (CIA), Practical / Project Viva-Voce Examinations, and the End Semester Examinations (ESE) for all undergraduate (UG), postgraduate (PG), and research programmes at JCT College of Engineering and Technology.
Under our autonomous stream, the office ensures that the detailed Regulations, Curriculum, and Syllabi are consolidated following approvals from the department Board of Studies (BoS), Standing Committee (SC), Academic Council (AC), and Governing Council (GC). Academic Calendars are precisely structured to set teaching schedules, Continuous Internal Assessment slots, and ESE sessions in alignment with the schedules of Anna University, Chennai.
Assessments are conducted with utmost security, confidentiality, and transparency. The CIA is organized twice or thrice per semester (including a comprehensive Model Examination), while the ESE is conducted at the end of each semester. Backed by a highly dedicated Exam Cell team, the COE office delivers error-free evaluation and graduation processes.
Dr. D. Elangovan
Controller of Examinations
M.E. - Ph.D
"Our office stands dedicated to upholding absolute integrity, confidentiality, and rigorous quality standards under the autonomous regulations of the institution."
As an autonomous college, JCT implements a robust assessment system aligned with Outcome Based Education (OBE) and Revised Bloom's Taxonomy. Our dedicated team ensures timely exam scheduling, absolute transparency, and smooth valuation.
We integrate digital frameworks for students database mapping, question paper setter selections, central dummy-number valuation, and web-portal entries, encouraging a highly efficient and standardized evaluation workflow.
Autonomous Academic Governance
Board of Studies (BoS)
Department-level panel revising regulation, curriculum, syllabi and mapping course outcomes.
Standing Committee (SC)
Academic screening panel evaluating syllabus proposals and scrutiny reports for subsequent review.
Academic Council (AC)
Supreme statutory body reviewing & approving academic courses, regulations, and exam policies.
Governing Council (GC)
Apex governance body overseeing institutional policies, academic governance, and strategic direction.
Roles & Responsibilities
Pre-Examination Phase
Planning & Preparation- Preparation of the budget for the semester / academic year to verify exam allocations.
- Updating and mapping student & faculty database including discontinued, debarred, and transferred statuses.
- Configuring choice-based credit system (CBCS) databases, mapped electives, and special courses offered.
- Estimating stationery requirements, practical exam booklets, and sheets with subsequent log follow-ups.
- Administering Model Question Paper preparation by internal faculty for Theory & Blended courses.
- Selecting External & Internal question paper setters for End Semester Exams in line with Revised Bloom's Taxonomy.
- Conducting QP Scrutiny Board Meetings to verify syllabus coverage, ensure question clarity, and audit answer keys.
- Generating, verifying, and releasing hall tickets to eligible registered candidates.
Examination Conduction Phase
Execution & Monitoring- Announcing examination calendars, slot structures, and exam sessions approved by the Principal.
- Managing candidate registrations, withdrawal applications, regular and arrear course enrollments under CBCS.
- Scheduling and conducting Semester Practical and Project Viva-Voce Examinations with full lab staff coordination.
- Organizing exam teams with Chief Superintendents (CS), Flying Squads, External/Internal Examiners, and skilled support assistants.
- Arranging alternative examiners and superintendents promptly in case of emergency leaves with prior CS alerts.
- Conduction of End Semester theory exams appointing External & Internal Hall Superintendents (EHS/IHS) and Reserve Superintendents.
- Coordinating with the Anna University Representative (AUR) and Flying Squad squads to maintain absolute exam guidelines.
- Convening meeting boards for booked malpractice cases to determine code violations and enforce actions.
Post-Examination & Evaluation Phase
Valuation & Declaration- Assigning dummy number codes to answer scripts to maintain complete anonymity during evaluation.
- Implementing the Central Valuation System for theory courses with Chief, External, and Internal Examiners.
- Administering phased web portal marks entry for CIA updates and End Semester practical/theory valuation.
- Consolidating results and convening the Result Passing Board Meeting with the consent of the University Nominee.
- Declaring results to candidates via portal and coordinating photocopying and revaluation announcement cycles.
- Processing Photocopy registration, Revaluation applications, and Challenge Revaluation appeals.
- Preparing, verifying, and issuing detailed Grade Sheets and academic transcripts under autonomous regulations.
- Submitting finalized academic year budgets and scrutiny reports to the Governing Council.
Outcome Based Education (OBE)
TLE Integration & Outcome Focus
"In a nutshell, our entire Teaching-Learning-Evaluation (TLE) process adopts as well as implements with a focussed Outcome Based Education (OBE) and its associated outcomes."
At JCT College of Engineering and Technology, all assessments—including Continuous Internal Assessments (CIA), practical exams, project work, and End Semester Examinations (ESE)—are mapped strictly to clear Course Outcomes (COs), Program Outcomes (POs), and Program Specific Outcomes (PSOs).
This ensures that students acquire not just theoretical concepts, but industry-ready cognitive abilities, problem-solving skills, and global engineering competencies under the autonomous assessment stream.
Academic Calendar
Circulars & Downloads
Find the latest autonomous stream academic schedules, revaluation circulars, and application forms from the Controller of Examinations below.
Academic Circular
Latest autonomous stream academic calendar and exam schedule circulars from the COE office.
Registration of Photo Copy
Application form and instructions for requesting answer script photocopy under autonomous examination.
Registration of Revaluation
Form and fee guidelines to apply for autonomous answer script revaluation checks.
Application for Review after Re-Evaluation
Review request forms for challenge revaluation evaluations with designated board scrutiny.