Appeal Documents
NAAC Accreditation – Appeal Towards NAAC “A Grade”
Qualitative Parameters
| Metrics | Description | Experts Marks | Marks Requested | Justification |
|---|---|---|---|---|
| 2.2.1 | Assessing Learning Levels of Students after admission and organizing special programs for advanced and slow learners | 2 | 4 | Processes Exist; Experts Comments were Good; But given score was low (2 out of 4, 50%)Support Document |
| 2.3.1 | Students Centric Methods-Experiential Learning, Participative Learning & Problem Solving Methods. | 2 | 4 | Practicing all; Experts have verified and were satisfied; But given score was low (2 out of 4, 50%)Support Document |
| 2.6.1 | Dissemination of Program Outcomes, PSOs, COs in all Programs in websites; Awareness among teachers and students | 2 | 4 | JCT has been practicing OBE and obtained NBA Accreditation for its 4 Programs; Experts were satisfied. But given score was low (2 out of 4, 50%)Support Document |
| 2.6.2 | Attainment of CO/PO/PSO | 2 | 4 | All faculty members adopt Course Outcomes and evaluate the same in each course. Likewise, all departments compute PO & PSO. Experts were satisfied. But given score was low (2 out of 4, 50%)Support Document |
| 7.2.1 | 2 Best Practices – Integrated Academic Management System (Automation/ERP System) – Students Skills Development through Industry Sponsored Labs | 2 | 4 | Experts have appreciated both practices. But low score was given (2 out of 4, 50%)Support Document |
| 7.3.1 | Institutional Distinctiveness – Multilingual Students – Rare Branches in Cutting Edge Technologies | 2 | 4 | Experts have appreciated both practices. But low score was given (2 out of 4, 50%)Support Document |
Quantitative Parameters
| Metrics | Parameter | Values | Marks | Justification | ||
|---|---|---|---|---|---|---|
| SSR | DVV | Awarded | Req. | |||
| 3.4.3 | Number of Extension Programs | 11/10/5/4/4, 30 | 5/8/4/2/3, 22 | 1 | 2 | Please consider all Extension Programs.Summary SheetEvidences |
| 5.3.1 | No. of awards / medals for Sports / Cultural | 7/7/4/3/3, 24 | 1/1/1/0/0, 3 | 1 | 4 | Please consider all awards.Summary sheetEvidences |
| 7.1.10 | Specific Initiatives to address locational advantages | 10/4/6/4/4, 28 | 4/1/1/0/1, 7 | 1 | 4 | Specific Initiatives were considered. Please consider all Initiatives.Summary sheetEvidences |
| 7.1.11 | Initiatives taken to engage with and contribute to local community | 10/4/6/4/4, 28 | 2/2/2/2/2, 10 | 2 | 4 | Please consider all Initiatives.Summary sheetEvidences |
Extended Profile
Institution-level data submitted alongside the appeal.
Qualitative Parameters — Criteria
Supporting documents for each NAAC criterion.
Criterion 1
1.1.2 Number of Certificate/Diploma programs introducedDownload1.1.3 Percentage of participation of full time teachers in various bodies of the Universities/ Autonomous Colleges/ Other Colleges, such as BoS and Academic CouncilDownload1.2.1 Percentage of new Courses introduced out of the total number of courses across all Programs offeredDownload1.2.3 Average percentage of students enrolled in subject related Certificate/ Diploma programs/Add-on programs as against the total number of studentsDownload1.3.2 Number of value added courses imparting transferable and life skills offeredDownload1.3.3 Percentage of students undertaking field projects internshipsDownload1.4.2 Feedback processes of the institutionDownload
Criterion 2
2.1.1. Average percentage of students from other States and CountriesDownload2.1.2 Average Enrollment percentageDownload2.1.3 Average percentage of seats filled against seats reserved for various categories as per applicable reservation policyDownload2.2.2 Student – Full time teacher ratioDownload2.3.2 Percentage of teachers using ICT for effective teaching with Learning Management Systems (LMS), E-learning resources etc.Download2.3.3 Ratio of students to mentor for academic and stress related issuesDownload2.4.1 Average percentage of full time teachers against sanctioned postsDownload2.4.2 Average percentage of full time teachers with Ph.D.Download2.4.5 Average percentage of full time teachers from other States against sanctioned postsDownload2.6.3 Average pass percentage of StudentsDownload
Criterion 3
3.1.2 Percentage of teachers recognised as research guides at presentDownload3.2.2 Number of workshops/seminars conducted on Intellectual Property Rights (IPR) and Industry-Academia Innovative practicesDownload3.3.1 The institution has a stated Code of Ethics to check malpractices and plagiarism in ResearchDownload3.3.3 Number of Ph.D.s awarded per teacherDownload3.3.4 Number of research papers per teacher in the Journals notified on UGC websiteDownload3.3.5 Number of books and chapters in edited volumes/books published and papers in national/international conference proceedings per teacherDownload3.4.2 Number of awards and recognition received for extension activities from Government /recognised bodiesDownload3.4.3 Number of extension and outreach Programs conducted in collaboration with Industry, Community and Non- Government Organizations through NSS/ NCC/ Red Cross/ YRC etc.,Download3.4.4 Average percentage of students participating in extension activities with Government Organisations, Non-Government Organisations and programs such as Swachh Bharat, Aids Awareness, Gender Issue, etc.Download3.5.1 Number of linkages for faculty exchange, student exchange, internship, field trip, on-the-job training, research, etcDownload3.5.2 Number of functional MoUs with institutions of National/ International importance, Other Institutions, Industries, Corporate houses etc.,Download
Criterion 4
4.1.3 Percentage of classrooms and seminar halls with ICT – enabled facilities such as smart class, LMS, etcDownload4.1.4 Average percentage of budget allocation, excluding salary for infrastructure augmentationDownload4.2.4 Average annual expenditure for purchase of books and journalsDownload4.2.6 Percentage per day usage of library by teachers and studentsDownload4.3.2 Student – Computer ratioDownload4.3.4 Facilities for e-content development such as Media Centre, Recording facility, Lecture Capturing System (LCS)Download4.4.1 Average Expenditure incurred on maintenance of physical facilities and academic support facilities excluding salary component, as a percentageDownload
Criterion 5
5.1.2 Average percentage of students benefited by scholarships, freeships, etc. provided by the institution besides government schemesDownload5.1.3 Number of capability enhancement and development schemesDownload5.1.4 Average percentage of student benefited by guidance for competitive examinations and career counselling offered by the institutionDownload5.1.5 Average percentage of students benefited by Vocational Education and Training (VET)Download5.1.6 The institution has a transparent mechanism for timely redressal of student grievances including sexual harassment and ragging casesDownload5.3.1 Number of awards/medals for outstanding performance in sports/cultural activities at national / international levelDownload5.3.3 Average number of sports and cultural activities/competitions organised at the institution levelDownload5.4.2 Alumni contributionDownload5.4.3 Number of Alumni Association / Chapters meetings heldDownload
Criterion 6
6.2.3 Implementation of e-governance in areas of operationDownload6.3.2 Average percentage of teachers provided with financial support to attend conferences/workshops and towards membership fee of professional bodiesDownload6.3.3 Average number of professional development /administrative training programs organized by the institution for teaching and non teaching staffDownload6.3.4 Average percentage of teachers attending professional development programs viz., Orientation Program, Refresher Course, Short Term Course, Faculty Development ProgramDownload6.5.3 Average number of quality initiatives by IQAC for promoting quality cultureDownload6.5.4 Quality assurance initiatives of the institutionDownload
Criterion 7
7.1.1 Number of gender equity promotion programs organized by the institutionDownload7.1.4 Percentage of annual lighting power requirements met through LED bulbsDownload7.1.8 Average percentage expenditure on green initiatives and waste management excluding salary componentDownload7.1.9 Differently abled (Divyangjan) Friendliness Resources available in the institutionDownload7.1.10 Number of Specific initiatives to address locational advantages and disadvantages & 7.1.11 Number of initiatives taken to engage with and contribute to local communityDownload7.1.17 Number of activities conducted for promotion of universal values (Truth, Righteous conduct, Love, Non-Violence and peace); national values, human values, national integration, communal harmony and social cohesion as well as for observance of fundamental dutiesDownload
Quantitative Parameters — Metrics
Metric-wise evidence, grouped by criterion.
Institution Best Practices
Title of the Practice – Empowered, Participative and Transparent Governance through Impres-Institutional Management Software/System
The major challenge with any institution is the timely availability of data for decision making purposes. To overcome this challenge, JCT has invested in an institution ERP which can be accessed both via intranet and internet. The ERP software is user friendly and comes with a lot of security features. This ERP tool has been implemented for the past two years and has helped in improving the productivity of the institution.
Many modules of the ERP software have been customized with specific inputs from JCT and a few are listed below.
Performance Module
- Used to record all the activities of the departments with facility to upload all the supporting documents of the activities.
- Facility to capture the achievement of our faculty members like journal publications, patents filed participation in workshops etc.
- Feature to record performance of our students in co-curricular and extra-curricular activities.
Academic Module
- To easily compute graduation pass percentage of each batch of students.
- To compute semester-wise pass percentage in the First attempt and also the current pass percentage for all the semesters for each batch.
- To Compute mean CGPA of all successful students of every batch.
- To Generate list of students who have secured above a specified CGPA.
Billing Module
- Automatic SMS of daily fee collection to the management.
- Reminder SMS to the fee defaulters.
Placement Module
The complete module with the
- Database of potential recruiting companies,
- Database of students details
- Database of placed, non placed and not interested students
- Various comparison reports of placements with the previous years
Goal
- The goal of the ERP software is to automate all the administrative procedures related to Academics, Student Management, Staff Management, Library Management, Hostel Management, Transport Management, HR Management and Finance Management, Collect and Store all the required data in a centralized manner for easy retrieval. With constant input provided by JCT for customization requirements, the ERP has today taken the shape of End-to-End Campus Management Software.
- The major objective behind implementing the ERP system is to move towards a paperless office at JCT and to improve the overall productivity.
- This practice was introduced during July 2015 with the above stated goals in focus and the institution witnessed a paradigm shift in the efficiency of the academic activities with in a short span.
The Context
- Effective and End-to-End Campus Management.
The Practice
- The ERP software is hosted with role based access, both on internet and intranet for easy access from anywhere.
- The main feature of this System is the ease of access to information regarding status of each and every student to all academic stakeholders including Principal, Deans, Heads of Departments, Faculty, Tutors, and Class Advisors, Chairpersons of Class Committees, Officials at the Administrative Office, Central Library Staff, Parents and Students.
- The ERP system has a feature of time line-based locking of entries which forces the faculty to post all periodic entries from daily attendance, syllabus coverage, assessments marks etc. on time.
- The system helps the respective process owners in quick dissemination of information.
- The status of late comers, missing attendance entry, mark entry at the department level allows the HoDs to undertake necessary follow up actions.
- The availability of academic records, leave reasons etc. of the students help the faculty to provide proper guidance and counselling.
- The ERP system has a lot of features to ensure confidentiality. For each staff, their staff code and password are mandatory to login.
- Staff Fingerprint Biometric based attendance marking.
- Online Pay Slip and Attendance/Mark entries.
- Course Plan, Daily Attendance, Syllabus Coverage, Time Table, Alternative Class Arrangements, Mark Entries and Analysis (Staff wise / Subject-Wise / Student-Wise / Test -Wise).
The class advisors can generate and/or Export in Excel format, the following reports right from their work place:
- Monthly Attendance, Cumulative Attendance Day wise report, Hourly report.
- Strength report (Seat category wise / Gender wise / Community wise / Locality wise etc.)
- University / Internal Assessment Test Result Analysis (% of Pass, Range of marks, subject wise failure details, No. of ranks, etc.)
- SMS alerts and Progress reports to parents (Letter /email / SMS).
- OPAC search of central library, smart card based issue/return and e-Gate entry at the library.
- Hostel Infrastructure, Room allotment, Visibility of the profile of the hostellers to the wardens.
- For the day scholars who avail college bus facility, their place of boarding and yearly/ half- yearly transport fee details are maintained by the ERP.
- The allotted route and stage are provided in Bus-Pass.
- Vehicle maintenance, Alerts for FC / License renewals, Transport Pass Issue (Stage wise), Timings at stages, and SMS alerts for change in transportation, GPRS vehicle tracking system which assures high security and status of the transport system.
- The ERP has a Performance Module which helps the HoDs to plan, execute and track the various activities of the departments.
Availability of Information -All Stakeholders
- The predominant facility of the ERP system is information dissemination by all stakeholders. However, to ensure confidentiality and maintain integrity, role-based access controls have been provided.
- The Principal has access to all the modules of the software.
- The HoDs can view details of all students in their departments.
- The Faculty members can view details of all students in the class for the courses Handled by them (both theory / laboratory).
- Students can view all their respective academic performance and achievements
- Parents can also view their ward’s academic performance and achievements through ERP.
Evidence of Success
- Enormous amount of time and effort is saved by using the ERP system because of the availability of the required data at all the time. The faculty are able to spare the saved time in other productive activities.
- Because of bringing in systems across the institution, JCT is able to save substantial money through optimization of various procurement activities.
- Better tracking of payments to be made to the vendors is evident because of the linking of the complete chain of transactions.
- Students and Parents feel comfortable with the system
- The linking between admission, fees payment, academic courses, departments, placement and examination modules of the ERP prevents unnecessary data entry, removes redundant data entry and results in saving of effort and increases accuracy of data
- Management is able to get the data on all activities of the college on real time basis from anywhere which helps in decision making process
Problems Encountered and Resources Required
JCT has received excellent support from the vendor of the ERP software and as such has not encountered any major problem, except non-availability of the system owing to network issues at times.
Best Practices –2
Title of the Practice- Students Mentoring and Counselling for continuous improvement.
- Type of Mentoring : Professional Guidance / Career Advancement / Course work Specific/ Lab specific / total development
- No. of Faculty Mentors : All the Faculty members
- No. of Students : Maximum 15 per mentor
- Frequency of meeting : Monthly and need based
- Effective Student mentoring system has already been implemented in our college.
- All the students of the college are coming under this system from the date of joining the college.
- A complete track of the student activities like Academic, Curricular, Co curricular Extra Curricular achievements, Social activities and the details of Parent Meetings are registered in the system.
- A Mentoring Register has been distributed to all the staffs of the college. Each staff is allocated with 10- 15 students under the mentoring system.
- Faculties will have a meeting with the students periodically and their Academic progress and all his activities are discussed and noted in the register
- Any discrepancies in the student behavior like Attendance , etc will be questioned and will be counseled with care
- Staff will be submitting the register to the Head of the Department
- The HoD will scrutinize any noted student and advise them for corrective action
Institutional Distinctiveness
- Students and Faculty members are from Tamil Nadu and Kerala, since the institution is located in the border of two states.
- Special Programmes like Food Technology, Petroleum Engineering and Petrochemical Engineering are being offered.
- Four Programmes are NBA accredited and the institution is NAAC Accredited.
- To substantiate the vision of the college, that is to promote quality education and employment to all.
- The college offers number of concessions and scholarships for the economically poor students to pursue their higher education in the college.
- The Governing council and the College Development Council give much importance to the development and betterment of the college education.
- The management inspires the Principal, all the HoDs, staff and students towards fulfillment of the stated vision and mission.
- Management discusses in its regular meetings the academic, administrative plan, policy and implementation.
- The college fulfills all the requirements of departments like infrastructure, library,building and extension.
- Management offers concessions to economically poor students and scholarships to student achievers.
- The management implements all the decisions taken in the IQAC meetings with stake holders for the enhancement of quality assurance and sustenance in all areas of academic performance of the institution.
- The discussion and decision with regard to the curricular programmes in tune with Vision and Mission of the Institution taken by various academic bodies are communicated effectively to all students, Teaching and Non-teaching staff of the college through circulars /notices / emails / sms alerts.
AQAR Report
Annual Quality Assurance Reports with criterion-wise metric evidence.
Annual Reports
AQAR for 2023 - 2024
Qualitative and Quantitative Parameters - Metrics
AQAR for 2022 - 2023
Qualitative and Quantitative Parameters - Metrics
AQAR for 2021 - 2022
Qualitative and Quantitative Parameters - Metrics
AQAR for 2020 - 2021
Qualitative and Quantitative Parameters - Metrics